Use the Appointments List

The Appointments List displays future and missed appointments.

  1. From the Menu screen, click the Appointments button.

  2. Apply filters in the fields at the bottom of the screen.

    3. OR

    Select a Filter Profile from the dropdown.

  3. Click the List button to refresh whenever filters are added or removed.

  Status Status Code Date Description Events move to

Appointment

APD

 One day at a time, specified in the Date filter field.

Events with an appointment between 00:00:01 and 23:59:59 on the selected date.

Appointments also appear in the Cris Diary.

Appointments no longer appear on the Appointments List once they have been attended.

Attended events can be found on the Unprocessed, Unreported, or Unverified lists while in that status.

Attended events always remain on the Day and Verified lists.

Special Appointment

APS

Events with an appointment between 00:00:01 and 23:59:59 on the selected date.

Special appointments do not appear in the Cris Diary.

Special appointments no longer appear on the Appointments List once they have been attended.

Attended events can be found on the Unprocessed, Unreported, or Unverified lists while in that status.

Attended events always remain on the Day and Verified lists.

Did Not Attend (DNA)

APDNA

Past date only. A missed appointment is not marked as DNA until midnight on the day of the appointment.

DNA appointments remain on the Appointments List until they are cancelled and rebooked.
Cancelled C Cancelled appointment which was between 00:00:01 and 23:59:59 on the selected date. Cancelled appointments remain on the Appointments List. until they are rebooked.
Colour Category Description

Green

Appointment

Scheduled future appointment.

Grey

Cancelled

An appointment which was cancelled by either the hospital or patient.

Black

DNA

Patient did not attend the appointment. At midnight, the event changes to a DNA status.
Field Description Field Description
Status

Filter by one appointment status (Diary appointment, Special appointment, Did Not Attend).

 Department

Filter by one department.
Site

Filter by one site. Defaults to the current site.

 Show Cancelled

Select the tickbox to show appointments for today which were cancelled.
Date

Select one day only.

 Patient Type

Filter by one patient type.
Room

Filter by one room.

 Ref Src

Filter by one referral source (the requesting hospital / practice).
Modality

Filter by one modality.

 Urgency

Filter by one (event) urgency code, for example 5 = Urgent, 3 = Soon.
Exam

Filter by one exam code.

 Intended Clinician

Filter by the one clinician assigned for reporting.

Note:

You will only see upcoming appointments. Events move from the Appointments List to the Day List after attendance. The only appointments you will see for previous days will be DNAs which have not yet been cancelled or rebooked.

Tip:

Filter worklists by the Department field to see multiple rooms.

Tip:

Double-click in a field, or press F4 with the cursor in that field to display available values. Select one value, or leave blank to see all.

Tip:

Filters fields can only contain one value. To filter by multiple values see Filter profiles - 7. Configure Table Filters.

Appointments List:

Waiting List:

  Column Description

Time

 Sort the Appointments List by Time of attendance from earliest to latest (Ascending) so you can monitor waiting time.

Rooms

Adding a room to an event before or at attendance ensures that the event appears on the clinician's modality work list.

Displaying Rooms on the Appointments List helps staff to locate or direct patients.

Mobility

Displaying Mobility on the Appointments List helps staff to assist patients or arrange for transport.

Tip:

Hover over columns in lists to see more information.

A system administrator can select the default worklist columns. Anyone with the relevant permissions can arrange and filter worklist columns.

Column Description Column Description
AE number Unique identifying number from the Emergency Department. To allow or deny input, go to Tables > System > XR Settings > RECEPT.CollectAENumber. Originating OCS The Order Comms system from which this order originated.
Accession number Unique identifying number for an image. Patient type Common patient types are Inpatient, Outpatient, A&E Attender, and GP.
Attended Not applicable to the Orders, Requests, or Vetting Lists. Used to indicate an attended event on the Day List or Appointments List. Pathway Locally-defined care or treatment pathway.
Booked by Cris user who made the appointment. Planned Date a planned event is due to take place.
Booked time Time the appointment was made. Policy type For billing / insurance.
CHI number Unique identifying number for a patient in Scotland. Postcode Patient's postcode. Demographics usually come to Cris from your PAS / HIS / EPR.
Clinician group Vetting (resource) group of clinicians. Practitioner Clinician who is responsible for vetting an order / request.
Cris number Unique identifying number for a radiology record. Pregnancy key Unique identifying number derived from the event key of the first event in the pregnancy.
Date Date depends on the type of event: Order - date received in Cris, Request - date in the Request Date field on Event Details, Appointment - date of scheduled appointment, Waiting - date placed on a waiting list. Referral location GP surgery or hospital department of the referrer.
Days wait Number of days since request date. Referral source Hospital or practice code of the referrer.
Date of birth Patient's date of birth. Demographics usually come to Cris from your PAS / HIS / EPR. Referrer Clinician who requested the examination.
Event number Unique identifying number for a radiology event. Preceded by E- (for example E-122459). You can type this number (or scan a bar-code) into the Cris No field to open a specific event. Reporting urgency A code to represent how soon this event should be reported. Linked to event (booking) urgency.
Event urgency A code to represent how soon this request should be booked. Request category Category of the referring location, for example NHS patient, private patient.
Examinations All examinations in this event. Request made Date an electronic order was sent to Cris, or a paper request was signed, by a referring clinician.
Exam groups A code which identifies a group of exams, as set in the Exams Per Hospital table. Request number The ReqNo column displays a status and urgency (for example OC 5) until the event is attended. It then displays a unique identifying number (for example 1035).
Forename(s) Patient's forename(s). Demographics usually come to Cris from your PAS / HIS / EPR. Request received Date an electronic order was sent to Cris, or a paper request was received in the department.
Hospital number Unique identifying number for a patient from your PAS / HIS / EPR. Required Date by which an examination should take place, as specified by the vetting clinician (practitioner). This should override the breach date, if sooner.
Intended clinician Clinician who will report the event. Rooms Show rooms assigned to an event.
LMP date Date of Last Menstrual Period. Row Row counter for the list.
Lead clinician The referring clinician who is responsible for a group of other clinicians within a particular speciality. Site Origin of the request.
Mobility Patient's mobility at the time of examination (for example, walking, chair, trolley). Used to assess the patient's care requirements. Speciality Show the main speciality of the referring clinician.
Modalities Type of examination (for example, CT, x-ray, ultrasound). Status (Event) status is the specific status of an order, request, appointment etc. For example, Request Rejected.
MRN Unique identifying number for a patient (Medical Record Number). Surname Patient's surname. Demographics usually come to Cris from your PAS / HIS / EPR.
NHS number Unique identifying number for a patient in the UK. Time Time of Order received or Appointment to occur. Requests do not have a time value.
Order ID Unique identifying number for an electronic order. Vetting status Status code to indicate vetting is Awaited, Referred, On Hold, Not Required, Completed, or Rejected.
Order status A number to indicate whether an order has been accepted. Go to Tables > System > XR Settings and filter by. Weeks wait Number of weeks since the request date.