Use the Vetting List

The Vetting List displays orders and requests, and waiting, planned, and appointed events.

  1. From the Menu screen, click the Vetting List button.

  2. Apply filters in the fields at the bottom of the screen.

    3. OR

    Select a Filter Profile from the dropdown.

  3. Click the List button to refresh whenever filters are added or removed.

  4. Select which column you want to display from one of the four options on the Display tab.

  5. Select which dates you want to highlight from one of the three options on the Breach Date tab.

  Status Status Code Description Events move to
Order None Unacknowledged electronic order. Also appear on the Orders List. Move to the Day List after attendance.
Request RR Acknowledged electronic order / paper request. Also appear on the Requests List. Move to the Day List after attendance.
RA Request Accepted.
RJ Request Rejected.
Appointment APD Scheduled appointment (in Cris Diary). Also appear on the Appointments List. Move to the Day List after attendance.
APS Scheduled special appointment (not in Cris Diary).
DNA APDNA Patient did not attend scheduled appointment.
Waiting WN Waiting for an appointment. Also appear on the Waiting List. Move to the Day List after attendance.
WPB Partial Book 1 - Patient has been asked to contact the booking clerk to make an appointment.
WPB2 Partial Book 2 - Reminder sent for patient to contact the booking clerk to make an appointment.
WDB Direct Booking - At least two attempts were made to telephone the patient, before sending out the next available appointment by post.
WPD Waiting for a planned appointment.
WPCR COVID-19 postponed, rebook required.
WND5 Patient wishes to postpone due to COVID-19 concerns.
WND6 Patient wishes to postpone due to non-COVID-19 concerns.
Colour Category Description
Red Order Unacknowledged electronic order.
Pink Request Acknowledged order or paper request.
Grey Rejected Request rejected by vetting clinician.
Red Waiting On a waiting or planned list.
Green Appointment Scheduled future appointment.
Black DNA Did not attend appointment.
  Status Icon Description
Justified

J in a green dot indicates that a request has been marked as justified (according to IR(ME)R regulations) by a clinician.

The J will be replaced by one of the icons below when vetting occurs.
Accepted

Thumbs Up indicates a request has been accepted by a vetting clinician, or does not require vetting.
Rejected

Thumbs Down indicates a request has been rejected by a vetting clinician.
Referred

Pointing indicates a request has been referred to a vetting clinician.
On Hold

Hand up indicates that a clinician has placed vetting on hold.
Field Description Field Description
Vetted

Filter by vetting status.

 Status

Filter by status of the selected category.
Site

Filter by site (of origin). Defaults to the current site.

Leave blank to see external or GP orders.

 Urgency

Filter by (event) urgency code, for example 5 = Urgent, 3 = Soon.
Requested After / Before

Filter by (request) date range.

 Practitioner

Filter by requests / orders allocated to a specific clinician for vetting.

Leave blank to show unallocated requests / orders.
Modality

Filter by modality.

 Requires Justification

Filter to display events which have been marked as requiring justification (i.e. clinical or IR(ME)R regulations) based on Trust / Consortium policy.

Exam

Filter by exam code.

 Assigned

Select Y to show requests / orders allocated to any clinician or group for vetting. Select N to show unallocated requests / orders.
Patient Type

Filter by patient type.

 Show Completed

Clinical Staff should select N (Not vetted). Clerical Staff should select Y (Vetted).
Ref Src

Filter by referral source.

 Show Justified

Select Y to show requests that have been marked as justified (by a vetting clinician).

Alternatively, when set as = N this will display any events which remain unjustified.
Category

Filter by category - Appointed, Order, Request, or Waiting.

 Group

Filter by requests / orders allocated to a specific group for vetting.

Leave blank to show unallocated requests / orders.

Tip:

Double-click in a field, or press F4 with the cursor in that field to display available values. Select one value, or leave blank to see all.

Tip:

Filters fields can only contain one value. To filter by multiple values see Filter profiles - 7. Configure Table Filters.

Vetting List:

Display

Select which date column you want to display from one of the four options on the Display tab.

Display Date column
Date

Show order / request date in the Date column.
Days Wait

Show number of days since the order / request date in the Days Wait column.
Weeks Wait

Show number of weeks since the order / request date in the Weeks Wait column.
Required By

Show the Required By date (entered during vetting) in the Required column.
Breach Date

Select which events you want to highlight from one of the three options on the Breach Date tab.

Breach Date Date column
None

Do not highlight any events.
Basic

Highlight events based on the basic waiting time (not DWT).
DWT

Highlight events based on the Diagnostic Waiting Time (DWT).

Tip:

Click the Display or Breach Date tabs to switch between the options. You can make any combination of selections.

  Column Description

Date

 Sort the Vetting List by Days Wait from longest to shortest (Descending) so you can prioritise vetting / booking.

Status

Display Status on the Vetting List to see which events need to be vetted / booked.

Practitioner

Display Practitioner on the Vetting List to see which events are assigned to a clinician for vetting.
Clinician Group Display Clinician Group on the Vetting List to see which events are assigned to a resource group for vetting.

Tip:

Hover over columns in lists to see more information.

A system administrator can select the default worklist columns. Anyone with the relevant permissions can arrange and filter worklist columns.

Column Description Column Description
AE number Unique identifying number from the Emergency Department. To allow or deny input, go to Tables > System > XR Settings > RECEPT.CollectAENumber. Originating OCS The Order Comms system from which this order originated.
Accession number Unique identifying number for an image. Patient type Common patient types are Inpatient, Outpatient, A&E Attender, and GP.
Attended Not applicable to the Orders, Requests, or Vetting Lists. Used to indicate an attended event on the Day List or Appointments List. Pathway Locally-defined care or treatment pathway.
Booked by Cris user who made the appointment. Planned Date a planned event is due to take place.
Booked time Time the appointment was made. Policy type For billing / insurance.
CHI number Unique identifying number for a patient in Scotland. Postcode Patient's postcode. Demographics usually come to Cris from your PAS / HIS / EPR.
Clinician group Vetting (resource) group of clinicians. Practitioner Clinician who is responsible for vetting an order / request.
Cris number Unique identifying number for a radiology record. Pregnancy key Unique identifying number derived from the event key of the first event in the pregnancy.
Date Date depends on the type of event: Order - date received in Cris, Request - date in the Request Date field on Event Details, Appointment - date of scheduled appointment, Waiting - date placed on a waiting list. Referral location GP surgery or hospital department of the referrer.
Days wait Number of days since request date. Referral source Hospital or practice code of the referrer.
Date of birth Patient's date of birth. Demographics usually come to Cris from your PAS / HIS / EPR. Referrer Clinician who requested the examination.
Event number Unique identifying number for a radiology event. Preceded by E- (for example E-122459). You can type this number (or scan a bar-code) into the Cris No field to open a specific event. Reporting urgency A code to represent how soon this event should be reported. Linked to event (booking) urgency.
Event urgency A code to represent how soon this request should be booked. Request category Category of the referring location, for example NHS patient, private patient.
Examinations All examinations in this event. Request made Date an electronic order was sent to Cris, or a paper request was signed, by a referring clinician.
Exam groups A code which identifies a group of exams, as set in the Exams Per Hospital table. Request number The ReqNo column displays a status and urgency (for example OC 5) until the event is attended. It then displays a unique identifying number (for example 1035).
Forename(s) Patient's forename(s). Demographics usually come to Cris from your PAS / HIS / EPR. Request received Date an electronic order was sent to Cris, or a paper request was received in the department.
Hospital number Unique identifying number for a patient from your PAS / HIS / EPR. Required Date by which an examination should take place, as specified by the vetting clinician (practitioner). This should override the breach date, if sooner.
Intended clinician Clinician who will report the event. Rooms Show rooms assigned to an event.
LMP date Date of Last Menstrual Period. Row Row counter for the list.
Lead clinician The referring clinician who is responsible for a group of other clinicians within a particular speciality. Site Origin of the request.
Mobility Patient's mobility at the time of examination (for example, walking, chair, trolley). Used to assess the patient's care requirements. Speciality Show the main speciality of the referring clinician.
Modalities Type of examination (for example, CT, x-ray, ultrasound). Status (Event) status is the specific status of an order, request, appointment etc. For example, Request Rejected.
MRN Unique identifying number for a patient (Medical Record Number). Surname Patient's surname. Demographics usually come to Cris from your PAS / HIS / EPR.
NHS number Unique identifying number for a patient in the UK. Time Time of Order received or Appointment to occur. Requests do not have a time value.
Order ID Unique identifying number for an electronic order. Vetting status Status code to indicate vetting is Awaited, Referred, On Hold, Not Required, Completed, or Rejected.
Order status A number to indicate whether an order has been accepted. Go to Tables > System > XR Settings and filter by. Weeks wait Number of weeks since the request date.

Settings for Worklists:

Orders

Requests

Vetting

Waiting

Appointments

Day

Unprocessed

Unreported

Unverified

Porter