Module Administration

1. Click Tables Setup.



2. Select Other > Vetting > Protocol Setup.
3. Right-click either your trust folder or All Protocols.
4. Click Add Category.



5. Enter your site name.
6. Click the OK button.



Your new site will appear in the trust or main directory.

1. Click Tables Setup.



2. Select Other > Vetting > Protocol Setup.
3. Right-click your site folder.
4. Click Add Category.



5. Enter your department name.
6. Click the OK button.



Your new department will appear in the site directory.

1. Click Tables Setup.



2. Select Other > Vetting > Protocol Setup.
3. Right-click the relevant department folder.
4. Click Create Protocol.



5. Enter information about the protocol (see table below).
6. Click the Save button.



Your new protocol will appear in the department directory.

Protocol set up

	Field	Description
	Description *	A full description prefixed with a site or user code.
	Exams	All exam codes to which this protocol might be applied.
	Areas	All body areas to which this protocol might be applied.
	Modalities	All modalities to which this protocol might be applied.
	Document	Link to a supporting document (which is saved on the hospital network, not your C drive), or a website / online document. When a protocol has an associated document, there is the option to View Protocol in the right-click menu. This will open the document, either locally or in a web browser. Example: These links are for illustration only, and not real documents: Document on hospital network (not C drive) - N:\Vetting\Protocols\CT\Abdomen_with_contrast.pdf Online document - https://www.rcr.ac.uk/CT_Abdomen_Guide.pdf
	Owner	System - Allows protocols to be created and shared across the whole system / consortium. Only available if GENERAL.MANAGE_VET_SYS = Y. See vetting administrator permissions.
		Trust - Only viewable within the current trust, unless the protocol is shared.
		Site - Only viewable within the current site, unless the protocol is shared.
		Vetting Group ** - Enables protocols to be shared with a vetting (resource) group.
		User - User-specific protocols are presented to the user above other protocols on the Protocol screen, unless the protocol is shared. Example: Specifying the owner of protocols determines the order in which they appear as suggestions on the Protocol screen.
	Shared With	Share protocol templates with other trusts, sites, vetting (resource) groups or users. Example: Use the Shared With function if the Resource module is not deployed and you would like to share a protocol with several users: Share CT protocols with all CT Radiologists – C12345,C12346,C12347,C12348. Consortium administrators can create central protocols which can be shared with specific trusts or sites.
	Required within [ ] Days	The number of days from the date of vetting that the examination should be performed. This will auto-populate the Required By field on the Protocol screen. The date can be changed, if necessary, when vetting individual events.
	Room	Room(s) the examination should be performed in. This can be amended via the Protocol screen if required.
	Booking Notes	Intended for the booking clerk, booking notes might include preferred clinics, days and times, and follow-up appointment dates.
	Protocol	Specific preparation, protocols, or instructions for performing the procedure.
	Contrast	Select specific contrast(s) required for the examination.
	Resources Required	Staff required for the procedure, for example, Anaesthetist, Nurse.
	Intended Clinician	Assign reporting of this examination to a reporting clinician. This will populate the Intended Clinician field on the Event Details, Protocol, and Post Processing screens. It will also make the event appear on the reporting clinician's worklist.
	Patient Condition	This field does not need to be completed when creating a protocol. It is more likely to be used when vetting an individual event.
	Current Medication	Highlight any issues relevant to medication - contra-indications, diabetic patients.
	Start ~ and End Date	Activate (start date) or retire (end date) protocols. Leaving Start Date blank will immediately activate the new protocol. Tip: End-dated items are not shown in Cris tables by default. Select the Show Inactive or Show End Dated tickbox to see end-dated items.