Stock

The Stock module is used to record consumables administered to patients.

  1. Click Tables Setup.

  2. Select System > Normal Tables > STOCKCAT.

  3. Click the New button.

  4. Complete the fields as required. See the table below for details.

  5. Click the Save button.

  6. Click the Refresh Table button.

STOCKCAT

Field Description Value / Example
Code

Use up to four characters for STOCKCAT codes. Category is the first field in the Stock pane of the Post Processing screen.

 CATH
Text Full name / description of the item. Catheter
Show Units Show the Units (of measurement) field on the Post Processing screen. Default = Show
Show Adm. Show the Adm (method of administration) field on the Post Processing screen.
Show Rate Show the Rate (rate of administration) field on the Post Processing screen.
Show Exp Date Show the Exp Date (expiry date) field on the Post Processing screen.
Show Admin By Show the Admin By (item administered by) field on the Post Processing screen. See also Create a Radiographer user.
Show Checked Show the Checked By (item checked by a ) field on the Post Processing screen. See also Create a Radiographer user.
Description Table description - do not edit. STOCK CATEGORIES
Preserve Local Values Select the Preserve Local Values tickbox to prevent this table reverting to default system values in any future software updates. Recommended = Selected
Edit Labels

You can change the labels for the Show... fields (above).

  

Warning:

The following tables are system-wide. Agree categories and methods at a regional / consortium level.

  • Stock Categories (System > Normal Tables > STOCKCAT)

  • Stock Administration Method (System > Normal Tables > STOCKADM)

  • Units (System > Normal Tables > UNITS)

Individual stock items (Other > Stock > STOCK) are Trust-specific.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

.

  1. Click Tables Setup.

  2. Select System > Normal Tables > STOCKADM.

  3. Click the New button.

  4. Complete the fields as required. See the table below for details.

  5. Click the Save button.

  6. Click the Refresh Table button.

STOCKADM

Field Description Value / Example
Code

Use up to four characters for STOCKADM codes. Administration Method is the fifth field in the Stock pane of the Post Processing screen.

 INJ
Text Full name / description of the item. Injected
Description Table description - do not edit. STOCK ADMINISTRATION METHOD
Preserve Local Values Select the Preserve Local Values tickbox to prevent this table reverting to default system values in any future software updates. Recommended = Selected

Warning:

The following tables are system-wide. Agree categories and methods at a regional / consortium level.

  • Stock Categories (System > Normal Tables > STOCKCAT)

  • Stock Administration Method (System > Normal Tables > STOCKADM)

  • Units (System > Normal Tables > UNITS)

Individual stock items (Other > Stock > STOCK) are Trust-specific.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

.

  1. Click Tables Setup.

  2. Select System > Normal Tables > UNITS.

  3. Click the New button.

  4. Complete the fields as required. See the table below for details.

  5. Click the Save button.

  6. Click the Refresh Table button.

UNITS

Field Description Value / Example
Code

Use up to four characters for UNITS codes. Units is the fourth field in the Stock pane of the Post Processing screen.

 INJ
Text Full name / description of the item. Injected
Description Table description - do not edit. UNITS
Preserve Local Values Select the Preserve Local Values tickbox to prevent this table reverting to default system values in any future software updates. Recommended = Selected

Warning:

The following tables are system-wide. Agree categories and methods at a regional / consortium level.

  • Stock Categories (System > Normal Tables > STOCKCAT)

  • Stock Administration Method (System > Normal Tables > STOCKADM)

  • Units (System > Normal Tables > UNITS)

Individual stock items (Other > Stock > STOCK) are Trust-specific.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

.

  1. Click Tables Setup.

  2. Select Other > Stock > STOCK.

  3. Click the New button.

  4. Complete the fields as required. See the table below for details.

  5. Click the Save button.

  6. Click the Refresh Table button.

STOCK

Field Description Value / Example
Code

Use up to four characters for STOCK codes. Stock is the second field in the Stock pane of the Post Processing screen. You need to choose a category to see available stock items.

 OMNI
Category Select a category (as defined in System > Normal Tables > STOCKCAT). CONTRAST
Trust Enter a Trust code to make items unique to this Trust. HSS
Description Full description of the item. UNITS
Units Select a unit of measurement (as defined in System > Normal Tables > UNITS). ML
Accuracy Required to enter a unit of measurement. Based on how many decimal places are required. For items that don’t require a measurement, such as catheters and stents, set the accuracy to 0 (zero) . This will allow for multiple entries. Enter 2 for two decimal places - 1.55
Rate Required Select the Rate Required tickbox to decide if a flow rate is required. Contrast pressure injector
Cost Enter a per item cost if using the Billing module.  
End Date Enter an end date if this item is no longer used.  

Warning:

The following tables are system-wide. Agree categories and methods at a regional / consortium level.

  • Stock Categories (System > Normal Tables > STOCKCAT)

  • Stock Administration Method (System > Normal Tables > STOCKADM)

  • Units (System > Normal Tables > UNITS)

Individual stock items (Other > Stock > STOCK) are Trust-specific.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

.

When imaging is performed by Alliance Medical, details are sent back to Cris and populate the event, as described in the table below.

Alliance Medical

Information Cris field Value / Example
Height and Weight Populates the Height and Weight fields on the Post Processing screen.  
Contrast

Populates fields in the Stock pane on the Post Processing screen.

Note: dosage is not returned.

  
Operator

Person who performed the imaging. Populates the Operator field on the Post Processing screen.

If the user does not exist in Cris, they will be created in the People > Existing User Codes > Clinicians table with the GMC number supplied by Alliance Medical. If a GMC number is not available, AML will be inserted instead.
Practitioner

Person who vetted the request for imaging. Populates the Practitioner field on the Post Processing screen.