Places

Configure places to ensure they are available for selection throughout Cris.

Add a Trust

Trusts are set up in the Trusts table when Cris is installed but you may occasionally need to add or edit a trust yourself.

Click Tables Setup.

Select Places > Trusts.
Click the New button.
Complete the fields as shown below.
Click the Save button.
Click the Refresh Table button.

Trusts

Field	Description
Code	Enter a code.
Name	Enter the trust name.
Type	Press the F4 key and select from the options. Type determines the header on appointment letters.
End Date	Enter an end date if required. After this date the trust will no longer be selectable, but it will continue to appear in legacy data.

Warning:

You should contact your Trust IT Help desk, or Prime Contractor Help desk, before making any changes to shared tables. Customers with support contracts can contact us directly.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

Add a Site

Sites are set up in the Sites table when Cris is installed but you may occasionally need to add or edit a site yourself.

Click Tables Setup.

Select Places > Sites.
Click the New button.
Complete the fields as shown below.
Click the Save button.
Click the Refresh Table button.

Sites

Field	Description	Field	Description
Code	Enter a code. For example, Trust code plus a number: HSS07.	Image No	Leave blank.
Name	Enter the site name, for example Healthcare Hospital.	Image Date	Leave blank.
Trust	Press the F4 key and select the site's trust from the options.	Invoice No	Leave blank.
Restart Year	Yes, No, Default (No).	Film Store	Legacy field. Not required.
Hospital Numbers	Press the F4 key and select the site's main hospital from the options.	Filing System	Legacy field. Not required.
Image Numbers	Press the F4 key and select from the options.	Filing Site	Legacy field. Not required.
Invoice Site	Press the F4 key and select from the options.	Location I Hours Location O Hours Location Default	Legacy fields. Not required.
Referral Source	Press the F4 key and select from the options. Populates the Referral Source field within the Event Details screen.	Location I Hours Location O Hours Location Default	Legacy fields. Not required.
End Date	Enter an end date if required. After this date the site will no longer be selectable, but it will continue to appear in legacy data.	Workgroup	Legacy field. Not required.

Warning:

You should contact your Trust IT Help desk, or Prime Contractor Help desk, before making any changes to shared tables. Customers with support contracts can contact us directly.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

Add a Department

Basic departments may be set up in the Departments table when Cris is installed. You can add or edit departments, and define details for use in appointment letters.

Click Tables Setup.

Select Places > Departments.
Click the New button.
Complete the fields as shown below.
Click the Save button.
Click the Refresh Table button.

Departments
Field	Description	Example
Sitecode	Enter the site code (as defined in Places > Sites) or press the F4 key and select from the options.	HSS07
Department Code	Enter a short code for the department.	USD for Ultrasound, CMD for CT and MRI combined.
Department Name	Enter a name for the department, as you want it to appear on letters.	Ultrasound Department.
Department Name 2	Enter a second name / description for the department.	Obstetric Ultrasound or General Ultrasound.
Contact Name	Enter a generic contact name.	Appointments Clerk.
Phone, Other Phone	Enter up to two telephone numbers.
Directions Code	Enter the direction code as defined via System > Format Editor.	MAIN

Tip:

Create a department via Tables > Places > Departments.

Add the new department code to the rooms via Tables > Places > Rooms.

Filter worklists by the Department field to see multiple rooms.

Tip:

To make a format for SpeechMike buttons, patient directions, and more, see Create a new format.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

Add a Room

You will need to configure each room in the Rooms table to define:

In which hospital it is located - for booking in the Diary.
To which department it belongs - for contact information and directions on appointment letters.
Which modality it contains - to determine which dose type is offered on the Post Processing screen.

Click Tables Setup.

Select Places > Rooms.
Click the New button.
Complete the fields as shown below.
Click the Save button.
Click the Refresh Table button.

Rooms
Field	Description
Room	Enter a code.
Hospital	Enter the site code (as defined in Places > Sites) or press the F4 key and select from the options. When booking appointments, filter by Hospital to see available rooms (at other hospitals in your trust / consortium) in the Diary screen.
Name	Enter the room name.
Modality	Enter the modality code or press the F4 key and select from the options. Modality determines the rooms shown for an event on the Diary screen. Modalities are defined in System > Normal Tables > CRISMODL.
Department	Enter the department code or press the F4 key and select from the options.
Dosage Type	Press the F4 key and select from the options. Dosage Type determines the options shown on the Post Processing screen. Dosage types are defined in System > Normal Tables > CRISDTYP.
End Date	Enter an end date if required. After this date the room will no longer be selectable, but it will continue to appear in legacy data.

Warning:

You should contact your Trust IT Help desk, or Prime Contractor Help desk, before making any changes to shared tables. Customers with support contracts can contact us directly.

Tip:

Create a department via Tables > Places > Departments.

Add the new department code to the rooms via Tables > Places > Rooms.

Filter worklists by the Department field to see multiple rooms.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

Add a Referral Source

Referral sources may be either consultant clinics, GP practices, dental practices, or trusts. Ensure that they are set up in the Referral Sources table before you create their associated Referrer Locations (places within a source, for example the Emergency Department within a hospital). You can filter the list by SHA (area), type, code, or name. Cris contains the national dataset which is regularly updated, but you may occasionally need to add a new referral source yourself.

Click Tables Setup.

Select Places > Referral Source.
Click the New button.
Complete the fields as shown below.
Click the Save button.
Click the Refresh Table button.

Referral Source
Field	Description
Code	Enter the national code for this referral source.
Name	Enter the referral source name.
Address	Enter the referral source address.
Post Code 1 and 2	Enter each section of the post code in a separate field.
Type	Press the F4 key and select from the options. Referral source type is defined in System > Normal Tables > CRISRST.
SHA	Enter the SHA code or press the F4 key and select from the options.
Telephone	Enter a telephone number for the referral source.
Send EDI	Enter "Y" to enable transmission of results to this referral source (GP) via the Electronic Desktop Interface. Not enabled by default.
PCT	Enter the PCT / CCG code.
Group	If more than one referral source is to be included in a statistics report, enter a group code in this field for each Referral Source in the group. This can be any two character combination.
End Date	Enter an end date if required. After this date the referral source will no longer be selectable, but it will continue to appear in legacy data.
National Code	Not required.
Fax	Legacy field. Not required.
Send Fax	Legacy field. Not required.
Email	Not required.
Courier	Legacy field. Not required.

Warning:

You should contact your Trust IT Help desk, or Prime Contractor Help desk, before making any changes to shared tables. Customers with support contracts can contact us directly.

Note:

When amending a Referral Source you should only make changes to the Name, Group, or End Date. If you want to change the code, we advise that you end date the old Referral Source and create a new one.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

Add a Referrer Location

Referrer locations are places within a referral source, for example the Emergency Department within a hospital. There will also be generic referral sources for GP practices, dental practices, and external wards. Ensure that the required referral source is set up in the Referral Sources table before you create an associated location in the Referrer Locations table.

Click Tables Setup.

Select Places > Referrer Location.
Click the New button.
Complete the fields as shown below.
Click the Save button.
Click the Refresh Table button.

Referrer Location
Field	Description
Code *	Enter a code for this referrer location.
Name *	Enter the referrer location name.
Source	Enter the referral source code or press the F4 key and search using a name or address.
Patient Type *	Enter the patient type code (as defined in System > Normal Tables > CRISPATT) or press the F4 key and select from the options.
Request Category *	Enter the request category code (as defined in System > Normal Tables > CRISREQC) or press the F4 key and select from the options.
Hospital *	Enter the site code (as defined in Places > Sites) or press the F4 key and select from the options.
Group	If more than one referrer location is to be included in a statistics report, enter a group code in this field for each referrer location in the group. This can be any two character combination.
End Date	Enter an end date if required. After this date the referrer location will no longer be selectable, but it will continue to appear in legacy data.
Cost Centre	Not required.
Location I Hours Location O Hours Location Default	Legacy fields. Not required.
Printer	Legacy field. Not required.
HIS Code	Legacy field. Not required.
Local Copy	Legacy field. Not required.

Warning:

You should contact your Trust IT Help desk, or Prime Contractor Help desk, before making any changes to shared tables. Customers with support contracts can contact us directly.

Warning:

Fields in the Referrer Location table which are marked with an asterisk * (in the table above) must have a value. Leaving them blank will prevent completion of the Event Details screen. You will see a validation error message.

Tip:

We recommend clicking Tools > Refresh Tables after editing system settings / tables to ensure that all changes are applied.

System Administration: Places

Trust

A group of sites (hospitals or facilities) which may be part of a larger group (consortium).

Site

A hospital or facility which is part of a larger group (Trust).

Department

A group of rooms within a site which typically perform the same type of imaging.

Room

A room within a department which typically perform one type of imaging.

Referral source

The source of a request for imaging, for example, High Street Medical Practice or Healthcare Hospital.

Referrer location

The location of the clinician who requested imaging, for example, Emergency Department, External Ward, or GP Surgery.

Venue

A virtual place created when using Sessions for meetings. It may be a physical location but is not a room which exists in Cris, for example, MDT meeting room.