Close slots (via the Diary)

If you want to close a room for a one-off occasion (such as maintenance or staff absence), close the slots individually via the Diary.

Click to open the Diary.

To close a single slot:

  1. Right-click the slot.

  2. Click Close.

To close multiple slots:

  1. Right-click in the top bar (where the date is displayed).
  2. Click Close time range.

  3. Enter start and end times.

  4. Click the Done button.

To add a room comment explaining the closure:

  1. Right-click in the top bar (where the date is displayed).
  2. Click Change comment.

  3. Enter a comment.

  4. Click the Save button.

Note:

To close a single slot, right-click the slot then click Close.

To close multiple slots, right-click in the top bar (where the date is displayed) then click Close time range. Enter start and end times then click Done.

Closed slots are orange. One or two preceding slots may be greyed out, to prevent booking an exam too close to the closing time.

Tip:

If the diary shows slots as full but no patients appear to be allocated, open the room settings via Other > Appointments > Diary Setup.

Click the Recalculate button to reset the slots.

System Administration: Diary Set Up

Check settings

Before creating a new diary, check that the room exists and does not already have a diary.

Create a day template

Create slots to build your day template.

Create a week template

If every day has a different schedule, copy Monday to other days, then configure each day.

If every day has the same schedule, configure Monday first, then copy to the other days.

Restrict slots (via the template)

Use the Edit Slots tab to select slot restrictions, then the Copy Selected Room Slots tab to apply those restrictions to a time range.

Close slots (via the template)

Use the Edit Slots tab to close a slot, then the Copy Selected Room Slots tab to apply the closure to a time range.

Create diary pages

Once you have configured each day of your working week, you can copy the week template to a number of future weeks (for this room).

Copy one room to another

Cpy a week template to a room other than the one in which you created it.

Extend one room

Extend the time range for a single room.

A week template must exist for the room before using Copy.

Extend multiple rooms

Extend the time range for multiple rooms.

A week template must exist for each room before using Copy Forward.

Restrict slots (via the Diary)

If you want to restrict a room for a one-off occasion, restrict the slots individually via the Diary.

Close slots (via the Diary)

If you want to close a room for a one-off occasion (such as maintenance or staff absence), close the slots individually via the Diary.