Create a week template
If every day (in your working week) has a different schedule, copy the Monday template to the other days, then configure each day individually.
If every day has the same schedule, configure the Monday template first, then copy it to the other days.
Copy a day template to other days
- Click Tables Setup.
- Select Other > Appointments > Diary Setup.
- Select a site code via the Site field.
- Select a room code via the Room field.
- Press the Enter key.
- Check the Date (at the top of the screen) is 1-Jan-1990.
- Click the Copy Diary Pages tab.
-
Select the Day button.
-
Check Number of Weeks is 1.
-
Select the Close Bank Holidays button.
-
Enter 02-01-1990 in the Start date field (in this tab).
-
Click the Copy button.
-
Click the Yes button.
-
Click the OK button.
A pop-up asks if you wish to copy from Monday to [day].
A pop-up confirms copying is complete.
Repeat steps 11 - 14, moving the date forward one day, for each day in your working week.
Once you have configured all the days in your working week, copy this week template to future weeks.
System Administration: Diary Set Up
Before creating a new diary, check that the room exists and does not already have a diary.
Create slots to build your day template.
If every day has a different schedule, copy Monday to other days, then configure each day.
If every day has the same schedule, configure Monday first, then copy to the other days.
Restrict slots (via the template)
Use the Edit Slots tab to select slot restrictions, then the Copy Selected Room Slots tab to apply those restrictions to a time range.
Close slots (via the template)
Use the Edit Slots tab to close a slot, then the Copy Selected Room Slots tab to apply the closure to a time range.
Once you have configured each day of your working week, you can copy the week template to a number of future weeks (for this room).
Cpy a week template to a room other than the one in which you created it.
Extend the time range for a single room.
A week template must exist for the room before using Copy.
Extend the time range for multiple rooms.
A week template must exist for each room before using Copy Forward.
Restrict slots (via the Diary)
If you want to restrict a room for a one-off occasion, restrict the slots individually via the Diary.
If you want to close a room for a one-off occasion (such as maintenance or staff absence), close the slots individually via the Diary.
