Restrict slots (via the day template)
Use the Edit Slots tab to select slot restrictions, then the Copy Selected Room Slots tab to apply those restrictions to a time range.
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Click Tables Setup.
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Select Other > Appointments > Diary Setup.
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Select a site code via the Site field.
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Select a room code via the Room field.
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Press the Enter key.
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Check the date is [correct day]-Jan-1990.
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Click the Edit Slots tab.
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Complete the fields as required. See the table below for details.
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Click the Copy Selected Room Slots tab.
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Enter the start and end times for this restriction. Use four digits, for example, 0800 and 0930.
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Click the Create Slots button.
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Click the Save button.
You can see when slots are restricted in the table (Urgency etc. columns) and by hovering over individual slots here or in the Diary.
Warning:
If you make a template (with new closures or restrictions) and overwrite an existing diary, existing appointments remain in place and may need to be rescheduled.
Note:
The changes will appear in the Diary when you copy the week template to future dates.
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Field |
Description |
|---|---|
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Time |
Enter a four digit start time, for example 0800. |
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Closed |
Select Yes, No, or leave blank (which means not closed). |
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Exam Group |
Exam Group is a two-character code (defined by you) to identify exams which are grouped together for reasons other than modality. One Exam Group can be assigned to an exam via Other > Appointments > Exams Per Hospital. This is a local setting.
Two Exam Groups can be assigned to an exam via Other > General > Examination Codes. This is a system-wide setting.
Tip:
Example: BS - Exam Group code for all Breast Screening exams, which might include mammograms (XMAML, XMAMR, XMAMB etc.) and ultrasound (UMAML, UMAMR, UMAMB). |
|
Urgency |
Select a booking (event) urgency. This will restrict slots to events of this urgency or above. |
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Patient Types |
Select the patent types you wish to allow in this slot. |
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Modalities |
Select the modalities you wish to allow in this slot. Typically, rooms only accommodate a single modality but you can choose more than one. |
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Max Patients |
Enter the maximum number of patients that can be booked in this room at the same time. |
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Exam |
Enter one exam code only. No other exams can be booked in this slot. |
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Radiologist |
A radiologist's code entered here will display in the Diary when hovering over a slot. It is for information only and does not restrict booking. You may prefer to use a Room Comment to show the radiologist's name / code. |
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Comment |
A comment will appear against this slot - hover over the small red triangle.
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System Administration: Diary Set Up
Before creating a new diary, check that the room exists and does not already have a diary.
Create slots to build your day template.
If every day has a different schedule, copy Monday to other days, then configure each day.
If every day has the same schedule, configure Monday first, then copy to the other days.
Restrict slots (via the template)
Use the Edit Slots tab to select slot restrictions, then the Copy Selected Room Slots tab to apply those restrictions to a time range.
Close slots (via the template)
Use the Edit Slots tab to close a slot, then the Copy Selected Room Slots tab to apply the closure to a time range.
Once you have configured each day of your working week, you can copy the week template to a number of future weeks (for this room).
Cpy a week template to a room other than the one in which you created it.
Extend the time range for a single room.
A week template must exist for the room before using Copy.
Extend the time range for multiple rooms.
A week template must exist for each room before using Copy Forward.
Restrict slots (via the Diary)
If you want to restrict a room for a one-off occasion, restrict the slots individually via the Diary.
If you want to close a room for a one-off occasion (such as maintenance or staff absence), close the slots individually via the Diary.
